HR Coordinator

HR Coordinator (Full Time)

Meydan Hotels & Hospitality

Dubai , United Arab Emirates


Vacancies : 1

Date Posted: 31-Mar-2022

About Company

Meydan Hotels & Hospitality 
Translated from Arabic, Meydan means ‘a meeting place’. Through its collection of luxury hotels & resorts, Meydan Hotels provides its guests and customers with a myriad of unique and iconic places to meet.
Whether it is a meeting of minds at a board meeting or a meeting of hearts at a wedding reception, Meydan Hotels has unrivaled venues that make its properties the place to meet.

Meydan Hotels not only personifies warm, authentic yet modern Arabian hospitality; it also represents luxury, elegance, space, style, action, and serenity.
With its home in Meydan City, a prestigious new business, sporting, and lifestyle destination in Dubai, Meydan Hotels is ideally situated at the epicenter of one of the world’s most exhilarating destinations. Its portfolio currently includes The Meydan Hotel and Bab Al Shams Desert Resort in Dubai.

Job Descriptions

Core Functions:
Time & Attendance records for payroll
Employee separation
On Boarding and Induction of new joiners
HR Administration and support to all Hotel, Golf and Atayeb Catering colleagues
Maintain all employee files and records
Leave management
Compliance to the UAE Labour Law.

Duties / Responsibilities:
Time & Attendance process & Payroll
Coordinates with the HOD and departmental coordinators to ensure the attendance is checked and updated on a daily basis for entering the rosters of the colleagues and any amendments required.
Processes the attendance for payroll on a monthly basis in conjunction with the updates from the respective departments and liaises with the Payroll Manager to ensure the monthly payroll is completed on a timely manner.
Leave Management
Verifies and confirms leave balance / sick leave / lieu day records and update on the Oasys system and forward the relevant leave forms to the Payroll Manager.
For colleagues’ annual leave ensure the information is checked on the form for advance salary requirement.
Flight Allowance is provided to colleagues as per entitlement and policy, no leave ticket arrangement by HR unless for emergency cases, necessary procedure and approval to be followed.
Employee Separation
Verifies the LWD of the colleague on the resignation form received and prepare the End of Employment Service form.
Coordinates with the relevant department of the colleague to ensure any pending lieu days / hours forms are received for the final calculation of payment.
Coordinates the Exit Interview with the colleague.
Obtains the signature of Director of HR on the End of Employment Service form and hand over the file to the Executive Office for obtaining the signature of the General Manager.
Once the signed form / file is received, raise the separation on the Oasys system and handover the file to the Payroll Manager for preparation of the final settlement.
If the colleague’s service is less than one year or two years (as per contract terms respectively), the Payroll Manager must be informed of the recruitment cost for the colleague (after checking with the Visa Manager) which needs to be pro-rated and deducted from the colleague’s final settlement.
Hand over the passport to the Visa Officer for completing the visa cancellation formalities
Food Handler Medical Check & Renewal
Coordinate with Hygiene Coordinator and Visa Officer to ensure all food handler’s medical check-up and certificate obtaining is successfully completed within the designated period for all food handling new colleagues and yearly renewal. 
Maintains and monitors Insurance Tracking Sheet to ensure all colleagues and their authorized dependents as per entitlement are enrolled under insurance scheme.
Medical Insurance for all colleagues and authorized dependents (as per contract and entitlement terms)
Group Life Insurance for all colleagues only.
Coordinates with Corporate Insurance Colleague to enroll each new joiner to insurance scheme within 3 working days
Coordinates with Corporate Insurance Colleague on changing Insurance for colleagues who has been promoted, demoted, status changed, salary adjustment.
Coordinates with Corporate Insurance Colleague to delete left employees’ insurance on the date of exiting the country or visa cancellation expiry date whichever is earlier. Ensure receiving the Insurance cards from leaving colleague on the last working day which to be submitted for Insurance cancellation.
On boarding and Induction
Compiles the personal file for newly hired employee in accordance with the check list – to include, CV, Interview assessment, approved new hire form, police & security clearance check, reference checks, valid passport copy and employment visa copy, employment application form, medical history form, visa application form, medical insurance enrollment form;
Meets with the new joiner to discuss the induction formalities at which time colleague is required to complete the required forms such as colleague information form, bank account opening form, Emirates ID form, and declaration of benefits form, sign the original contracts – one copy to be issued to the colleague and one copy to be retained in the file (the actual starting date of new joiner to be hand-written in the original contract over write the initial estimated joining date which to be initialed by the colleagues and Director of HR, HR Manager or Assistant HR Manager)
Issues locker key and name badge to the colleague and Introduction of new colleague to the HOD who will coordinate with Housekeeping for issuance of uniform and shoes.
Enters the new employee details on the Oasys HRIS system to initiate the ID no. for the colleague and process the ID card for the colleague for the time and attendance system.
HR and Administration support
Provides assistance to all colleagues for any HR & Administration support for issuing of various letters to the banks, consulates, driving license, internet & tv connection, shoe issuance vouchers etc. and any other personal related issues.
Ensures all colleague personal information is kept strictly confidential.
Provides information to colleague on policies and procedures.
Be open and approachable to colleagues at any time during working hours.
Maintains and updates check lists and trackers – disciplinary tracker / passport issuance and return tracker (for D & E grade colleagues), air-ticket tracker / passport & visa expiry tracker / locker key issuance and return tracker / leave records tracker / lieu accruals tracker.
Conducts monthly audit of passports.
Ensures all personal files of colleagues are updated with the relevant information and documents are filed.
Communicates and coordinates all relevant information with other HR teams and HR Admin team.
Assists in organizing HR events and activities.
To perform any other duties required
Colleague of the Month / Colleague of the Year procedure
Sends out the nomination forms to all HODs requesting nominations for Colleague of the Month.
Collates the nomination forms and prepares the presentation for the voting by the Ex-com
During the daily morning briefing – arrange a date for the voting.
Collate the voting slips to check the winners for Front of House and Heart of House.
Arrange a date for the presentation of awards ceremony on a monthly basis at which time the colleagues and HODs are invited for the presentation of the Awards (winners name are only disclosed during the presentation of the awards).
For the election of ‘Colleague of the Year’ is chosen within all monthly winners (24 colleagues).  The voting system followed is similar to the monthly voting.  The winners are announced during the Annual Staff Party.
Employment Visa Processing / Visa Cancellation
Coordinates with Visa Officer for processing of the employment visas for new hired staff by providing the required documentation for the visa application processing.
Coordinates with Visa Officer to ensure that the colleagues attend the visa medical test for new colleagues and renewal of visas for existing colleagues.
Coordinates with Visa Officer for renewal of the residence visas of colleagues by ensuring that the visa expiry dates are monitored two months in advance of the expiry date to ensure all the necessary documentation and procedure is completed and handed to the Visa Officer ahead of time to avoid any fines being imposed.
Coordinates with Visa Officer to ensure the passports are handed over and received for visa cancellations of the resigned / terminated colleagues and to ensure the procedure is followed for exit or change of status within the specified period mentioned on the visa cancellation form to avoid any fines being imposed.   

Skills Required

Organized and disciplined
dedicated and loyal
pleasant and easy to be around
Work effectively under pressure to meet deadlines
Expertise in written and spoken English
High level of telephone skills
Willing to take personal responsibility for own performance

Compensation & Benefits

  • Confidential

Job Detail

  • Job Id
  • Location
    Dubai,United Arab Emirates
  • Poste Date
  • Salary
  • Total Vacancies
  • Career Level
    At least 3 years’ experience in a coordinator or s Experience
  • Degree
    Hotel & Hospitality Management Graduate or Diploma in HR